The California Citizens Redistricting Commission (CRC) is committed to promoting and protecting the privacy rights of individuals, as enumerated in Article 1 of the California Constitution, the Information Practices Act of 1977, and other state and federal laws.
It is the CRC’s policy to limit the collection and safeguard the privacy of personal information collected or maintained by the CRC. The CRC’s information management practices conform to the requirements of the Information Practices Act (Civil Code section 1798 et seq.), the Public Records Act (Government Code section 6250 et seq.), Government Code sections 11015.5 and 11019.9, and other applicable laws pertaining to information privacy.
The CRC adheres to the following principles in connection with the collection and management of personal information:
The CRC collects personal information only as allowed by law.
Personal information is defined in the Information Practices Act and includes information that identifies or describes an individual such as and individual’s name, Social Security number, physical description, home address, home telephone number, education, financial matters, and medical or employment history. The CRC limits the collection of personal information to that which is relevant and necessary to accomplish a lawful purpose of the CRC, as defined at Government Code sections 8251-8253.6. For example, the CRC may need to know an individual’s home address, e-mail address, or telephone number, in order to answer the individual’s questions or in order to provide requested assistance.
The CRC does not collect home, business, or e-mail addresses, or account information from persons who simply browse the CRC’s Internet Web sites.
The information that the CRC automatically collects includes the domain name or Internet Protocol address that relates to the machine used to access the CRC’s Web sites, the type of browser and operating system used, the date and time when the CRC’s Web site is visited. The CRC does not use cookies to collect or store personal information. The CRC collects personal information about individuals through the CRC’s Web site only if an individual provides such information to the CRC voluntarily through e-mail, correspondence, public comments, applications, Forms 700, registration forms, or surveys. Additionally, the CRC may obtain information about individuals when it investigates or receives public comments about applicants for the Citizens Redistricting Commission.
The CRC uses information security safeguards.
Regarding the personal information of individuals collected or maintained by the CRC, the CRC takes reasonable precautions to protect such information against loss, unauthorized access, and illegal use or disclosure. The CRC uses Secure Socket Layer (SSL) encryption software to protect the security of individuals’ personal information during the transmission of such information through the CRC’s Web sites. Such personal information is stored by the CRC in secure locations. The CRC staff is trained on procedures for the management of personal information, including limitations on the release of information. Access to personal information is limited to those members of the CRC’s staff whose work requires such access. Confidential information is destroyed according to the CRC’s records retention schedule. The CRC conducts periodic reviews to ensure that proper information management policies and procedures are understood and followed.
The CRC will provide additional explanations of the CRC’s privacy policy, if requested.
If any individuals have further questions about the CRC’s privacy policy, they are encouraged to contact the CRC at 916-323-0323, or by email at VotersFirstAct@crc.ca.gov.